1. Dial 233 or 1-800-242-9770.
2. Enter your physician ID number followed by the # key. Do not enter leading 0’s. If your number is 0012, enter 12.
1. Call Transcription at (510) 974-2239 to find your physician ID #
3. Enter Area code followed by #

1. Area codes
   SO1	58	Inpatient	1
   SO2	238
   Transplant	75	ED	2
   HPB	238	Outpatient surgery	3
   General urology	246
   GU oncology	256

4. Enter Work type followed by # - usually use 36 (clinic letter)

1. Work type
   Pre-op H&P	1	Neurodiagnostics	30
   Admit H&P	2	Radiation treatment summary	31
   Inpatient progress note	3	Clinic visit	33
   Consultation	4	Outpatient letter	36
   Operative Report	5	Radiology report	40
   Inpatient letter	6	Other patient specific note	57
   Discharge summary	7	Outpatient Psychiatry Note	58
   Transfer off service	8	Outpatient Procedure	35
   ED note	10

5. Enter 8-digit medical record number followed by the # key
6. Press 6 at any time during dictation to assign a high priority
7. Please speak the following:
1. Your first and last name (please spell last name)
2. Patient’s first and last name (please spell first and last name)
3. Medical Record Number (MRN)
4. Attending physician’s first and last name
5. Type of report
6. Date of service
7. ****Last 4 digits of CSN number****
8. NOTE: You must press 2 to pause. Failure to press 2 will result in long blank spaces in your dictation. 
9. Press 8 to end dictation and start a new report

1. 2	Dictate/Stop/Pause	7	Short rewind and pause
   3	Short rewind and play	77	Rewind to beginning w/auto playback
   4	Fast forward	8	New report, same worktype
   5	Disconnect	44	End job
   6	High Priority (STAT)	0	Repeat job confirmation number (Job #)

TO LISTEN TO DICTATION BEFORE DISCONNECTING:

• If you would like to switch to listen mode before disconnecting, complete your dictation by pressing 8. When you are prompted for Work Type, enter *1 and then press 3 to enter listen mode.

TO LISTEN TO DICTATION BEFORE DISCONNECTING:

• If you would like to switch to listen mode before disconnecting, complete your dictation by pressing 8. When you are prompted for Work Type, enter *1 and then press 3 to enter listen mode.

STANFORD HOSPITAL AND CLINICS DOCUMENTATION REQUIREMENTS:

• HISTORY & PHYSICALS must be completed within 24hrs of admission or prior to an invasive procedure.
• OPERATIVE REPORTS must be completed within 24hrs of surgery.
• DISCHARGE SUMMARIES must be completed within 7 days of discharge.
• SIGNATURES: Title 22 requires medical records to be completed within 14 days of the patient’s discharge.

Call Transcription at (510) 974-2239  with questions.